24hr Bikeathon Terms and Conditions

General

  • The 24 hour bikeathon is a 24 hour static bike challenge organised by Rennie Grove peace Hospice and EMW, taking place on Friday 10th October to Saturday 11th October 2025 at the Peace Hospice, Watford, Hertfordshire, WD17 3PH.
  • If you have registered for the 24 hour bikeathon and find that for any reason you are unable to take part, please let us know as soon as possible. You must not give your place to anyone else.
  • All entry fees are non-refundable and non-transferrable if you choose not to take part. Should we need to cancel the event you will be offered a transfer or refund.

 

Participant entry

  • The event is open to people over the age of 12, subject to meeting height and weight requirements which are recommended by the manufacturers to ensure correct set up and operation of the static bikes.  The bikes to be utilised accommodate riders 4′ 10″ (147.3 cm) to 6′ 10″ (208.3cm) with a maximum recommended weight capacity of 350 lbs (158.8 kg).
  • Any participant under 18 must be accompanied by a responsible parent or guardian aged 18 or older on the day the event commences and who will be responsible for them at all times.
  • The 24 hour bikeathon has a registration fee of £32. All participants must aim to raise £132 per hour (this includes a £32 registration fee). You can enter as an individual or within a team. There is no limit on the number of participants in a team, but this will have to be agreed with our events team to ensure we can accommodate everyone.
  • Online registration for the event will be open until all slots have been filled. The website will reflect this. If you have any questions, please contact events@renniegrovepeace.org

 

Health and safety

  • If you are in doubt about your health or have a medical condition that could be affected by exercise, you should obtain your doctor’s approval before participating in the 24 hour bikeathon.
  • By taking part in the event, you understand that Rennie Grove Peace Hospice Care is not liable for your health or possessions before, during, or after the event and that you participate at your own risk.
  • We reserve the right to refuse entry to the event at our absolute discretion with no refund provided, if for whatever reason we consider a person unfit to take part.

 

Use of your information

  • You confirm that you have permission from all members of your team (or their parent/legal guardian if they are under 18) to provide entry information (including information of a sensitive and personal nature) and to Rennie Grove Peace Hospice Care using the personal data of team members (including emergency contact details) for the purposes of administering this event.
  • We require you to provide information about the age of everyone taking part so that we can check that the lead registrant is over 18, that the correct ticket prices applies and to ensure we do not send marketing materials to those under the age of 18.
  • Emergency contact and medical details will be deleted after the event.
  • Please note that by entering this event and accepting these Terms and Conditions you give us permission to contact you for the purposes of communicating about this event. This permission will override any previous instruction you may have given us to “unsubscribe” your details from our database.
  • We will add your contact details to our database and will send you news and fundraising information by post unless you have asked us not to.
  • You can update your preference at any time by visiting the contact preference form on our website: www.renniegrovepeace.org/preferences.
  • Please address any questions, comments and requests regarding our data processing practices to Data Protection Officer, Rennie Grove Peace Hospice Care, Rennie House, Unit 3, Icknield Way Industrial Estate, Tring HP23 4JX.

 

Filming and photography at event

  • Rennie Grove Peace Hospice Care wishes to use photographs, video footage, or other records of this event which may include images featuring you or members of your team. By taking part, you confirm that you grant Rennie Grove Peace Hospice Care permission to use these images for any of its marketing purposes in all and any media, in their original format or edited or altered in any way which Rennie Grove Peace Hospice Care thinks appropriate, and that you do not object to the storing and use of copies of the images.

 

Sponsorship money and donations

  • You are not permitted to use any of the sponsorship money you raise to pay for your place or any expenses. All sponsorship raised must be given to Rennie Grove Peace Hospice Care.
  • The event is a sponsored charity fundraiser and by taking part you pledge to raise the suggested minimum donation of £132 per person (including registration fee). Rennie Grove Peace covers the cost of putting on this event and for this reason we do not allow people taking part to raise money for other charities.

Changes and last-minute arrangements

  • In case of unforeseen circumstances Rennie Grove Peace Hospice Care reserves the right to cancel this event at any time and your entry fee will be refunded.

Accessibility

  • Participation in this event is at your own risk.
  • The venue is wheelchair accessible and includes accessible toilets.
  • Parking is limited on site and we request that participants park off-site unless otherwise agreed.  Some parking will be available for late night and early morning slots.